Getting everyone on board¶

This tutorial explains how an organisation can invite further members once it has been set up.

Invite members¶

Users with the Workspace Administration role can invite new members.

1. Open Settings → Administration → Members.
2. Under ‘Invite new members’, enter one or more email addresses (separated by commas).
3. Click Invite.

Invited guests will receive an email containing a link which they can use to set up their own account.

You can find further details under Member Management.

Preparing groups¶

Before you invite people, it’s worth sorting out the group structure.

By default, every workspace contains the All group. This is the starting point for every organisation.

There are two approaches:

1. Create groups in advance – The organisation already knows its structure, so those responsible create the groups before sending out invitations.
2. **Decide together – use the ‘Everyone’ group to develop the structure collaboratively:
   • Create a topic: ‘Which groups do we need?’
   • Optionally, create another one: ‘Which project groups do we need?’
   • Collect proposals for groups, members and responsibilities in the document.
   • Decide on the decision method in Rhizome.

!!! Tip: "Kick-off workshop" This collaborative approach is particularly well suited as part of a kick-off workshop to introduce Rhizome.

More on this topic: Workspaces and groups.

Assign members to groups¶

Once the groups have been created, members must be assigned to them. Only people with the role of Manager or Admin within a group can add members. Ordinary members do not have this permission.

Further information: group management.

Tips for getting off to a good start¶

• Give groups meaningful names and descriptions.
• Assign groups their own icons and colours to make them visually distinguishable.
• Refer new members to this Rhizome documentation.